It is that time of year again. The spring market is music to a real estate agent’s ears! Honestly, in the markets I currently service, I have not seen a slowdown from Fall, 2015.

As a busy real estate agent, you may have trouble keeping up with all the paperwork that goes along with selling a lot of properties. During the 20 years I worked as an agent, I found that managing the transaction coordination was especially time-consuming and stressful. That’s why, now that I’m a real estate virtual assistant, I offer transaction coordination services.

Here are 7 reasons you may need to hire an experienced transaction coordinator:

  1. You may need a transaction coordinator if you don’t have enough hours in the day!

The 8-10 hours that you would spend working on one closing could be spent on lead generation, taking a new listing or working with a buyer. These are the most important activities for any real estate agent. Working with a transaction coordinator will free your schedule so that you can spend your time doing what you do best.

  1. You may need a transaction coordinator if you haven’t turned in a sales file prior to closing in recent memory!

A transaction coordinator will check all contracts for compliance and submit them to your broker’s designated office personnel after execution. Any missing documents required by your office will be obtained prior to closing which will prevent delay in receiving your commission checks. Not only will it make your life easier, it also helps your office with their financial forecasting.

  1. You may need a transaction coordinator if you can’t check your email or return phone calls before 10 PM!

For the most part, Title Company employees work an 8-hour day and can’t be reached after 5 pm. A transaction coordinator communicates with the Title Company; follows the numerous details, deadlines, and dates; prevents items from falling through the cracks and ensures things are done in a timely manner. Having one point of contact allows the information to funnel through one source and provide excellent customer service to your buyers and sellers.

  1. You may need a transaction coordinator if administrative work is not your thing!

Salespeople usually have great interpersonal skills but can’t stand spending time in the office with administrative details. If setting up a closing time and location only to have someone change their availability before the ink is dry on your calendar entry makes you want to scream, it might be time to consider hiring a transaction coordinator.

  1. You may need a transaction coordinator if you have increased your earning goals!

Productivity consultant David Allen is quoted as saying, “You can do anything, but not everything!” To achieve new goals, you need to think differently. Hiring a trained transaction coordinator to assist you in your business gives you the extra time needed to reach your higher goals.

  1. You may need a transaction coordinator if the thought of hiring an in-office staff member scares you!

A transaction coordinator is paid a flat rate for each closing. If your closings are up then down, you only pay for the work needed. You do not need to worry about keeping an assistant busy when there is little work. You also don’t need the added overhead costs of having an in-house employee. When you work with a virtual assistant who specializes in transaction coordination, you only pay for the time you need.

  1. You may need a transaction coordinator if you don’t have time to train someone!

Usually, when an agent needs to hire someone to help them with their business, they are so busy they do not have the time to train anyone. Hiring someone who specializes and has been trained in transaction coordination alleviates the time-consuming training process. A quick orientation to learn how you handle your files is all that is needed.

Growing your real estate business is exciting. But to excel you need a dependable, reliable team. CW Virtual Associates can provide you with the trained help you need. Cindy Winslow has been in the real estate industry for 20 years and maintains a real estate license to stay current on regulations and trends that affect your business. Cindy’s team of professional real estate virtual assistants truly understand the needs of a busy real estate agent. Contact Cindy today for a consultation at 412-294-8335.

If you are interested in becoming a Transaction Coordinator or have an assistant you would like trained, please sign up for the waiting list for my upcoming course, The Ultimate Transaction Coordination Blueprint for Real Estate Support Specialists scheduled for release this fall at